Washburn University Athletics

A Representative of Athletics Interest (booster) is anyone who is known (or should be known) by a member of the institution’s executive or athletic administration to:

• Participate in or have been a member of a sport support group or booster club.

• Provide or have helped arrange employment for student-athletes or provided benefits to enrolled student-athletes.

• Have been involved in the promotion of Washburn’s athletics program.

• Participated as a varsity athlete at Washburn University.

• Make or have made a donation to the Ichabod Scholarship Fund.

Note: Once an individual is identified as a Representative of the Institution’s Athletics Interest, the person retains that identity forever.

Institutional Control and Compliance (NCAA Bylaw 6.01)

Institutional Control of athletics is a fundamental requirement of NCAA Legislation. Specifically, the NCAA Constitution provides that each institution shall be responsible for:

• Controlling its intercollegiate athletics program in compliance with the rules and regulations of the NCAA.

• Monitoring its program to insure compliance, identifying and reporting to the NCAA any instances in which compliance has not been achieved and taking appropriate corrective actions.

• Insuring that members of the institution’s staff, student-athletes and other individuals or groups representing the institutions athletics interests comply with NCAA rules.

Rules Governing the Recruitment of Prospective Student-Athletes (NCAA Bylaw 13)

• A prospective student-athlete is defined by the NCAA as any person who has begun classes in the ninth grade.

• A prospective student-athlete remains a prospect even after he or she has signed a National Letter of Intent or accepts an offer of financial aid to attend Washburn University.

• The prospect remains a prospect until they report for the first day of classes for a regular term (fall or spring).

• Only coaches and athletic department staff members can be involved in the recruiting process off campus. A contact is defined as any face-to-face encounter between a prospect or the prospect’s parent or legal guardians during which time any dialogue in excess of an exchange of a greeting occurs.

• In general, all representatives of the institution’s athletics interest who are not employed by Washburn University are prohibited from contacting off campus a prospect or prospect’s family to encourage the prospect to participate in intercollegiate athletics at Washburn.

Boosters are prohibited from: (NCAA Bylaw 13)

• Contacting a prospect in person on or off our campus.

• Writing or telephoning a prospect or a member of the prospect’s family.

• Making arrangements for a prospect or the prospect’s relatives or friends, to receive money or financial aid of any kind.

• Providing transportation for a prospect or the prospect’s relatives or friends to visit our campus.

• Providing free tickets or tickets at a reduced cost for prospects or the prospects relatives or friends to attend an athletic event.

• Entertaining high school, prep school or community college coaches.

As a representative of the institution’s athletics interest, you are permitted to: (NCAA Bylaw 13.1.2.3)

• Notify our coaches about prospects in your area that may be strong additions to our teams.

• Attend high school or two-year college athletic contests or other events where prospects may compete; however, you may not contact the prospect or the prospect’s relatives.

• Continue existing friendships with families of prospects, but you may not attempt to recruit the prospect.

Rules Governing Contacts and Benefits for Student-Athletes (NCAA Bylaw 16)

In addition to regulating contact of our representatives of athletics interest with prospects, the NCAA also regulates contact with current Washburn University student-athletes, as well as their relatives and friends.

An extra benefit is any special arrangement by an institutional employee or a representative of athletics interest to provide a student-athlete, prospect, or their relatives or friends a benefit not expressly authorized by NCAA legislation.

In general, you may not provide a benefit that is not authorized by NCAA legislation or make special arrangements for student-athletes and prospective student-athletes that is not available to the general student population.

Examples of prohibited extra benefits not allowed by NCAA rules, but are not limited to, are as follows: (NCAA Bylaw 16)

• Providing cash or loans in any amount, or signing or co-signing for a loan.

• Providing gifts of any kind, including birthday cards and holiday gifts.

• Providing special discounts for goods and services (e.g. car repairs, legal services, meals).

• Providing free rent or reduced rent, housing.

• Purchasing complimentary admissions from a student-athlete.

• Providing an honorarium to a student-athlete for a speaking engagement.

As a representative of the institution’s athletics interest, you are permitted to: (NCAA Bylaw 16)

• Invite a student-athlete into your home for an occasional meal, but please coordinate such activity with the Athletics Director and the respective Head Coach.

• Provide summer employment for enrolled student-athletes (see information regarding employment below).

Consequences to Boosters for NCAA Violations:

• Institutions are required by the NCAA to notify boosters of consequences regarding rules violations. Boosters found in violation of NCAA rules are subject to losing benefits and privileges, including season tickets.

• The NCAA Committee on Infractions has processed cases in which penalties have included both the disassociation of boosters with the institution and the loss of season ticket privileges.

Rules Governing Student-Athlete Employment

Student-athletes receiving grant-in-aid will be eligible for employment during the regular academic year as well as during the university’s official vacation periods (Christmas and spring break) and the summer.

The following rules are applicable to student-athlete employment:

• The student-athlete is compensated only for work actually performed at a rate commensurate with the going rate in that locality for similar services.

• The student-athlete has not been hired based on his or her athletics ability.

• Rules Governing Promotional Activities for Student-Athletes

• All charitable, educational, and nonprofit promotional activities involving student-athletes must have prior approval from the Athletics Director.

• Student-athletes are not permitted to be involved in the advertisement, recommendation or promotion of sales or use of a commercial product or service of any kind.

Rules Governing Agents and Amateurism (NCAA Bylaw 12)

• A student-athlete who loses his or her amateur status shall not be eligible for intercollegiate competition in a particular sport if:

• The student-athlete or family member negotiate, sign or enters into any written or oral agreement with an agent.

• The student-athlete or family member accepts or receives any extra benefits from an agent or anyone who wishes to represent the student-athlete.

• The student-athlete competes with a professional sports team or competes as a professional in an individual sport and receives any compensation for participation.

• The student-athlete uses his or her skills for pay or promise of pay.

Rules Governing Gambling (NCAA Bylaw 10.3)

A student-athlete, coach and/or employee of the Washburn Athletic Department may not provide information to individuals involved in any type of organized gambling concerning sporting events. In addition, student-athletes, coaches and staff of the Washburn Athletics Department may not solicit or accept any wager on any intercollegiate or professional athletics contest.